Formal Statements

The Parish Council has made the following formal statements as required by legislation.

WELFORD PARISH COUNCIL

FREEDOM OF INFORMATION ACT 2000

Information available from WELFORD Parish Council under the model publication scheme

Information to be published How the information can be obtained Cost
Class1 - Who we are and what we do
(Organisational information, structures, locations and contacts)

Hard copy – contact Clerk
Who’s who on the Council and its Committees See below – the Council has no Committees/Sub Committees
Contact details for Parish Clerk and Council members

Click here to access Parish Councillor contact details and duties.

WELFORD PARISH COUNCIL
CLERK AND COUNCILLOR CONTACT DETAILS
UPDATED 24th June 2010

Location of main Council office and accessibility details

The Council does not have a designated office. All files are maintained by the Clerk.
The meetings are held at Welford Village hall, West Street, Welford and commence at 7.30pm – See Class 4 below
Staffing structure Not applicable

Class 2 – What we spend and how we spend it
(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

Current and previous financial year as a minimum

Hard copy – contact Clerk
Annual return form and report by auditor
Finalised budget
Precept
Borrowing Approval letter Not applicable
Financial Standing Orders and Regulations
Grants given and received
List of current contracts awarded and value of contract
Members’ allowances and expenses Not applicable

Class 3 – What our priorities are and how we are doing
(Strategies and plans, performance indicators, audits, inspections and reviews)

Hard copy – contact Clerk
Parish Plan (current and previous year as a minimum) Not applicable
Annual Report to Parish Meeting (current and previous year as a minimum)
Quality status Not applied for
Local charters drawn up in accordance with DCLG guidelines Not applicable
Village Design Statement Not applicable

Class 4 – How we make decisions
(Decision making processes and records of decisions)

Current and previous council year as a minimum

Hard copy – contact Clerk
Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings) The full Council meets on the 4th Thursday monthly (excluding August).

Occasionally additional planning meetings are required and details of all meetings are posted on the village notice board located on West Street

Agendas of meetings (as above)
Minutes of meetings (as above) – NB this will exclude information that is properly regarded as private to the meeting.
Reports presented to council meetings - NB this will exclude information that is properly regarded as private to the meeting.
Responses to consultation papers
Responses to planning applications
Bye-laws Not applicable

Class 5 – Our policies and procedures
(Current written protocols, policies and procedures for delivering our services and responsibilities)

Current information only

Hard copy – contact Clerk
Policies and procedures for the conduct of council business:

Procedural standing orders
Committee and sub-committee terms of reference
Delegated authority in respect of officers
Code of Conduct
Policy statements

Policies and procedures for the provision of services and about the employment of staff:

Internal policies relating to the delivery of services
Equality and diversity policy
Health and safety policy
Recruitment policies (including current vacancies)
Policies and procedures for handling requests for information
Complaints procedures (including those covering requests for information and operating the publication scheme)

No defined policy

No defined policy
As per this schedule

Information security policy No defined policy
Records management policies (records retention, destruction and archive) ?
Data protection policies No defined policy
Schedule of charges (for the publication of information) As detailed in this schedule

Class 6 – Lists and Registers

Currently maintained lists and registers only

Hard copy – contact Clerk
Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice) Not applicable
Assets Register
Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils)
Register of members’ interests
Register of gifts and hospitality

Class 7 – The services we offer
(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)

Current information only

Hard copy – contact Clerk
Allotments ?
Burial grounds and closed churchyards
Community centres and village halls Not applicable
Parks, playing fields and recreational facilities
Seating, litter bins, clocks, memorials and lighting
Bus shelters
Markets Not applicable
Public conveniences Not applicable
Agency agreements Not applicable
A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees) Not applicable

Additional Information
This will provide Councils with the opportunity to publish information that is not itemised in the lists above

Contact details: Clerk – details as above

SCHEDULE OF CHARGES

This describes how the charges have been arrived at and should be published as part of the guide.

TYPE OF CHARGE DESCRIPTION BASIS OF CHARGE
Disbursement cost Photocopying @ ..p per sheet (black & white) Actual cost
Photocopying @ ..p per sheet (colour) Actual cost

Postage Actual cost of Royal Mail standard 2nd class

Statutory Fee In accordance with the relevant legislation (quote the actual statute)

Other